Hmong Students Integrating Voices
CHAIRS and EDITORIAL COMMITTEE Positions and Application Form
Design and Layout Editor
Student Organization Outreach Coordinator
District Representatives (3 position)
HSIV CHAIRS vs. EDITORIAL COMMITTEE
HSIV chairs are responsible for creating a social network between the universities and the communities
in Wisconsin by holding a state-wide conference that will be held in different locations each year in order to provide ALL
students access and opportunity. Furthermore HSIV chairs will be holding a community
project. The Editorial Committee is not limited to the one magazine project;
however, they are also welcome to all HSIV events. The Editorial committee is
only responsible in creating a magazine in order to integrate all the student voices in one magazine that will be distributed
free of charge to the community. HSIV Chairs are only different from the Editorial
Committee in the projects that they choose to pursue; however, they both contribute to the purpose of HSIV: Connecting across
campuses and communities.
For more information visit HSIV web page:
Meetings: All meetings will
be internet based and will be held on the first and third Sunday of the month at 3:00 pm.
Internet conferences are chat room based. More information will be given
about the agendas and net conference room. There will also be actual meetings
in October, December and March, place and time tba.
The president is responsible
for conducting the meetings and helping the secretary prepare the meeting agendas. All agendas should be emailed to members
at least two days before the meeting for any revisions needed, and just to inform members/officers of what will be discussed.
He/she must be prepared for doing and assigning the tasks of all other officers if they are not present at the meetings/ events/
activities/ etc. He/she oversees the club and makes sure that things get done.
Vice President: The vice president's job is to be
able to conduct any job of the officers and assist the president in overseeing that the club is functioning well. He/she will
work closely with the president to see that things get done.
Secretary: Responsible for documenting HSIV chair meeting minutes and short explanation of the meetings and should
be sent to all staff and members after all meetings. The secretary must be organized and have flexible a schedule; this is because he/she is essential
to keeping the club on track. He/she will take the minutes of all meetings and type them up to email to the web-committee
at least 3 days after a meeting so they can be posted for those who could not attend a particular meeting. The secretary will
work with the president to prepare meeting agendas. He/she will take attendance at all meetings to show who is present; he/she
must inform someone who will be present at the meeting if not able to make it so someone else can take minutes.
Treasurer: In the case where the secretary is not present the treasurer is responsible to take notes and send out
minutes after meetings. The treasurer will handle financial
problems and keep track of HSIV’s account. The treasurer will make reimbursements. Members/Officers are responsible
for keeping their own records/copies of their receipts if they know there are difficulties going on however the treasurer
should not lose reimbursement receipts while handling them. All financial statements, funding applications, etc. should be
Fundraising Coordinator: The fundraising coordinator is responsible to coordinate the fundraising events and
assign other officers and members duties. He is in charge of making sure all
events go smoothly as well as making sure the payments and bookings are appropriate.
Student Organization Outreach
Coordinator: Responsible to over watch the district representatives and make
sure that they are keeping in contact with their district student representatives.
District Representative: Responsible
to keep in contact with their district organizations and provide student organizations with the information about HSIV. Furthermore in order to be a representative you must be attending a school in the
District 1 Representative: Responsible for all schools in District 1 area (view map)
District 2 Representatives: Responsible for all schools in District 2 area (view map)
District 3 Representatives: Responsible for all schools in District 3 area (view map)